1.      The allotment of the room shall be on the basis of competitive tender/auction subject to approval of the Government or Executive committee/General council of the Authority.  Tender/Auction will be on Security Deposit.  Rent will be fixed. Auction will be started from the minimum fixed Security Deposit. 

2        Minimum Security Deposit for Room Nos. 1, 2, 3, 4 & 5 is fixed as 3 Lakhs and for 6, 7, 8 and 9 is fixed as 2.5 lakhs. 

3        Rent for Room Nos. 1, 2, 3, 4 & 5  is fixed as Rs. 6/sq.ft.  and for Room Nos. 6, 7, 8, 9 & 10 is fixed as Rs.5/sq,ft.  Maintenance charge is fixed as 10% of the room rent.           

4.      The allotment of room in the building shall be on lease for a period of three years from the date of execution of lease agreement and subject to the Rules,          Regulations and bye-laws of the Authority as amended from time to time.  The allottee shall remit the maintenance charge also along with the monthly rent as fixed by the Authority from time to time. 

5.      EMD of Rs.10,000/-  in the form of D.D. drawn in favour of Secretary, GCDA shall be submitted along with the tender application.  Applications without EMDs will be rejected. 

6.    A lease agreement in the prescribed form should be executed and got registered in stamp paper of prescribed value, at the cost and expense of the allottee within 15 days of remittance of Security Deposit. 

7.      If the allottee fails to remit the Security Deposit and one month’s advance rent on the next day of tender  the amount of EMD will be forfeited to the Authority’s fund. 

8.      If the allottee fails to execute and register the lease agreement within 15 days from the date of the remittance of Security Deposit the allotment will be cancelled and the security deposit remitted will be forfeited. 

9.      The key of the room will be handed over to the allottee only after submitting the registered lease deed in original in the Authority’s office. 

10.  The tenderer shall be liable for any loss or damage caused to the Authority if the tenderer fails to abide by the terms and conditions of the tender. 

11.  The maintenance charges should be borne by the allottee besides the monthly rent. 

12.  Room No. 10 is  reserved for SC/ST applicants as per Government orders. Minimum Security Deposit for this room is fixed as 1.25 lakhs.  Rent will be Rs.5/sq.ft. Necessary certificates to prove the community shall be produced by the applicant at the time of auction. 

13.  The monthly rent, maintenance charges etc. shall be remitted by the allottee in Authority’s office  on or before 10^th day of every month in advance. 

14.  Penal Interest @ 2% per month shall be paid by the allottee for the belated payment of rent/maintenance charge. 

15.  If the allottee fails to remit the monthly rent and maintenance charge within the time mentioned above, for more than 3 months consecutively, the allottee will be evicted and the possession of the space will be taken back by the Authority along with all the articles kept in the room immediately after 15 days from the date of receipt/service of the notice issued from the Authority in this regard.  If the allottee fails to remit the entire arrears within 15 days of date of eviction, the articles will be sold out by auction and the amount received and the Security Deposit will be credited in the arrear account and the balance if any will be refunded to the allottee. Revenue Recovery and other legal actions  will be taken to recover the balance amount due, if any. 

16.  The allottee shall not transfer, sublet or part with the possession of the room without written consent of the Authority. 

17.  In the event of death of the allottee during the tenure of the lease, the nominee or in his absence the  legal heirs of the allottee (father/mother/wife/ husband/son/ daughter) will be allowed by Authority to continue the lease on the same terms and conditions provided such heirs give notice of the death and apply to the authority agreeing to abide by the terms and conditions of the lease and to execute a fresh lease deed. 

18.  If the allottee fails to abide by any of the terms and conditions stipulated herein or in the lease agreement, the Authority reserves the right to evict the allottee from the demised premises and to take possession of the rooms. 

19.  The allottee shall keep the rooms clean at all times at his cost and expenses. 

20.  The allottee will not be permitted to make any permanent or temporary alterations or additions to the said rooms without obtaining written consent of the Authority. 

21.  The allottee should not exhibit any advertisements/install any boards without obtaining written consent of the Authority. 

22.  The allottee shall bear/pay and discharge all existing and future taxes, electricity/water charges, assessments and other dues in respect of the room.  The allottee shall produce the bills of above remittances once in 3 months for the verification of the Authority. 

23.  The Rooms shall be used only for the purpose for which it is leased out.  No trade or business that are expressly prohibited by law or prohibited by the Authority from the point of view of safety, security, public health, hygiene,  pollution etc. shall be carried on the demised room. 

24.  The allottee shall be responsible for any damages or losses caused to the rooms during the period of lease.  In such cases the allottee shall carry out all repairs to damages or shall be liable to pay the cost fixed by the Authority. 

25.  The allottee should permit the Secretary of the Authority or any authorized officer to enter upon the demised room and inspect the conditions and make any repairs inside or outside the room. 

26.  If the Authority desires to determine the present demise, the Secretary of the Authority reserves the right to evict the allottee by giving 3 months notice and in such cases the allottee has no right to claim any compensation. 

27.  If the allottee desires to surrender the allotted rooms he shall give to the Authority three calendar months previous notice in writing. 

28.  The Security Deposit remitted by the allottee will be refunded without interest on termination of the lease after deducting all the amounts due to the Authority. 

29.  Separate tender application form  shall be submitted for each room. 

30.  Tender application form will be available upto 3.30 P.M. on or before 11/04/2007 from GCDA Office, Kadavanthra, Kochi-20. Cost of application form is Rs.225/-. Application forms are also available from the website of GCDA.  In such cases, the applications should be submitted along with a D.D. of Rs.225/- in favour of Secretary, GCDA, towards the cost of application form. Duly filled up  tender application forms in sealed envelops superscribing the name of the applicant and the room required, should reach this office on or before 12.00 NOON on 12/04/2007 

There will be a public auction at 3.30 P.M. on 12/04/2007 at Varapuzha Panchayat Conference Hall for allotment of room. Only the persons who have submitted the tenders/authorized person will be allowed to participate in the auction on production of the proof of remittance of EMD.  Provisional allotment will be made in the name of the bidder who offers the highest amount of Security Deposit  in tender/auction.